Release Notes

V19.2.0 (08/22/2024)

Feature	Funktion	Nutzen
Damage processes	Create Purchase orders from cost estimates	After extraction of cost estimates these can easily converted to purchase orders taking over business partner and purchase order value.
Invoice management	Duplicate Recognition	Adjustment to the algorithm speeds up the detection of duplicates
Vehicle Event System	Events for commercial vehicles	From now on, legal inspections for commercial vehicles such as trucks over 3.5t can also be created
Process Mails	Mail adresses from system	You can select recipients from users/drivers, business partners and organizations.
Proces Mails	Purchars order number as placeholder	Purchase order numbers are automatically added to existing mail template repair order.
Process Designer	Quick switch to process settings	Quickly change from process designer to process settings.

 

V19.1.0 (08/08/2024)

Feature	Funktion	Nutzen
Damage processes	Purchase order change-log	For revision use there is a changelog for purchase orders. (who/purchase order content/purchase order value/date)
Damage processes	Extract cost estimates	Upload cost estimates in damage processes and let ECO extract important values.
Processes	Automatic comments	ECO adds comments to corresponding steps when purchase orders are created, approvals are initialized, approval requests are completed, approvals are completed, mails are sent and mails are received.
Appointments	more appointment types	New appointment types are added. Besides appointments for body damage, glass and tyres you can now book appointments for legal inspections, vehicle reports, expert opinions, towing, vehicle transfer and maintenance/inspection.
Core data management	Manage vehicle pools	Manage vehicle pools including main responsible contact person
Core data management	Additional vehicle core data fields	Manage technical (ZB1) data in vehicles
Core data management	Filter tiles in driver overview	KPI tiles provide a quick overview of the drivers in your fleet
Driving licence control	Label-Ident: Additional control sources now visible	For label checks, further details on the check source are now displayed in the check history
General improvements	Revised header and right sidebar	We have improved the header including the search bar by adding short cuts
Invoice Management	Faster TCO filling	Power users can type in the TCO codes to quickly navigate to the right place in the TCO tree

 

V19.0.0 (07/25/2024)

Feature	Function	Benefits
Schaden	KPI Tiles	Neue Schnellfilter im Bereich Schaden zur Ermittlung von Schadenprozessen mit ungelesenen Mails, mir zugeordnete Prozesse, bis heute fällige sowie in den nächsten sieben Tagen fällige Prozesse
Fahrzeugprofil	Schaden-Tab	Neuer Tab im Fahrzeuge zur Übersicht von laufenden und abgeschlossenen Schadenprozessen. Hier können auch neue Prozesse/Schäden erstellt werden.
Schadenprozesse	Freigaben aktualisieren	Hiermit können erstellte Freigaben aktualisiert werden beispielsweise bei Änderung des Auftragsumfangs- oder Auftragshöhe an die Werkstatt gesendet werden.
Stammdatenverwaltung	Fahrzeug Add-Ons verwalten und verknüpfen	Verwalten Sie Ihre (Nutzfahrzeug-) Add-Ons wie z.B. Kälteanlagen oder Fahrtenschreiber innerhalb von ECO und verknüpfen diese mit Fahrzeugen.
Fahrzeug-Event-System	Manuell bearbeitete Fälligkeiten erkennen	Erkennen Sie schnell auf einen Blick, falls Fälligkeiten von Fahrzeug-Events manuell editiert wurden.
Dokumentenerfassung	Mehrwertsteuer Erfassung	Mühelose Einhaltung der Vorschriften zur Rechnungskontrolle, indem Sie die Mehrwertsteuer aus Rechnungen extrahieren und so die Netto-, Brutto- und Gesamt-Mehrwertsteuerbeträge nahtlos validieren können.
Rechnungsmanagement	Mehrwertsteuer Erfassung und Prüfung	Rationalisieren Sie Ihre Finanzvorgänge mit einer automatisierten MwSt.-Verarbeitung für die Rechnungsprüfung, reduzieren Sie Fehler und sparen Sie Zeit für strategischere Aufgaben.
Dokumentenerfassung	Zahlungsziel	Die Extraktion erkennt und versteht das Zahlungsziel auf einem Rechnungsdokument und liefert es an die Rechnungsprüfung.

 

V18.2.0 (07/11/2024)

Feature	Function	Benefits
Damage Processes	Purchase Orders	In damage processes you can now create purchase orders for workshops defining work scope and repair cost height, which can be sent by mail to the respective workshops. At a later stage these purchase orders will ease the invoice verification processes by enabling a comparison between invoice and purchase order.
Core data management	Manage budget group of the vehicle	An initial budget group (car policy level) can now be assigned to a vehicle.
Vehicle event management	Change due date of events	Fleet managers & admins can now adjust the due date within the legal intervals.

 

V18.1.1 (07/04/2024)

Feature	Function	Benefits
Invoice Management	Fuel cards in mass-invoices	Fuel card numbers are used for collective invoices to find the right vehicles. Even if the licence plate number or the imprint on the fuel card is not a valid licence plate format.

 

V18.1.0 (06/27/2024)

Feature	Function	Benefits
Invoice management	Send and receive e-mail	Emails can now be sent to suppliers from every invoice.
Invoice management	Checklist	Easier checking of invoices thanks to a checklist that automatically summarises open tasks and makes navigation easier.
Document Extraction	Leasing Extraction - new Algorithm	By switching to a new AI technology, we are increasing the extraction quality of leasing data to 99%.
Processes	Employee seeing rights	Employees can now access a strongly reduced view of process progresses.
Process-Mails	Auto reminders	Process Mails can now be set with an auto reminder interval (up to 3x). The due date of the respective steps are set accordingly.
Core data management	Organization hierarchy	Organisational hierarchies are now displayed more simply thanks to a tree structure display and allow you to quickly adapt hierarchy structures in your fleet
Core data management	New mileage source	Mileage entries from damage reports will be automatically imported into the mileage view.
Damage Reports/Mileage	Additional source	Mileages of damage reports now appear in the mileage tab in vehicles
Processes	Processes without assignees	Easily filter for processes not having assignees.
General	New side nav design	The left side menu has been modernised and can be expanded or collapsed by default to create even more space for the ECO pages

 

V18.0.0 (06/13/2024)

Feature	Function	Benefits
Damage	Damage reporting	New area for damage processes - Every role can now report damages. Fleet Manager can review those and create processes based on them.
Invoice management	TCO Name Bulk Update	Invoice managers can now assign many invoice items to a vehicle with just a few clicks.
Invoice management	Vehicle Bulk Update	Invoice managers can now easily assign a vehicle to many invoice items at once.
Invoice management	Validate customer numbers in invoice CSVs	Service recipient organizations can be enriched with customer numbers of business partners, which are then used for validation during CSV invoice import.
Invoice management	Attachements	Documents attached to an invoice can now be viewed in a preview.
Processes	Responsiblities	Every step in process designer or in processes itself can be assigned to a driver, business partner, supervisor, etc..
Core data management	License plate history	From now on, licence plate changes can be maintained historically.

 

V17.6.0 (05/29/2024)

Feature	Function	Benefits
Processes	Refactor Comments	Comments are now displayed with user and a timestamp.
Mileage	Automatic KM status reminders	Configure when your drivers are reminded to enter their mileage based on vehicle parameters. The system then handles the mail dispatch fully automatically.
Export functionality	Exporting master data to Excel Part 1	Export data such as vehicles, drivers, contracts, etc. in formatted Excel file format.
Document Extraction	Expert opinion	The new document format "Expertise" can now be extracted.
Invoice management	Shortcuts to Vehicles	You can now jump directly from each invoice item to the linked vehicle.

 

V17.5.0 (05/16/2024)

Feature	Function	Benefits
Invoice management	Jump to vehicle file	Jump from invoice item directly to the mapped vehicle file
Processes	Close open processes instantly	Close open processes with a given reason when these are necessary anymore.
Approvals	Reason for discarding approvals	Discarding open approvals is now only possible with giving a reason for increased transparency.
Processes	Quick Filter	Process overview now has quick filter for processes with unread notifications, "assigned to me", due until today and due in the next 7 days

 

V17.4.0 (05/06/2024)

Feature	Function	Benefits
General improvements	Excel export of tables V1	You can now export all tables as an Excel file. This is version 1 - you export the results of the first page of the filtered table view
Core data management	Business partner-specific customer numbers	You can now manage several customer numbers per organizational unit and business partner at the same time if one of your suppliers has issued several customer numbers.
Document Extraction	Hybrid extraction of documents	As a user, you can now transfer extraction errors or missing items from the PDF to the form with a simple click. Manual typing is no longer necessary to enter the incorrect data.
Invoice management	TCO selection extended	The selection of TCO elements is now possible not only by name but also by a numerical code. This numerical code reproduces the existing tree structure and helps power users with the selection.
Invoice management	Quick filter	Quick filters in the invoice view help to immediately find and filter open and due tasks.
Document Extraction	Improving the extraction of ZB1	Extraction Quality and OCR improved a lot.
Compliance	Vehicle event type "One-off events"	Now manage one-time-events in vehicle event management (example: recall campaign for certain vehicle types)

 

V17.3.0 (04/22/2024)

Feature	Function	Benefits
Process Management	Incoming mails in processes	Process overview shows in glance existing unread notifications.
Invoice Management	Process Duplicates	Duplicate invoices recognised by the system can now be overwritten by the user and marked as non-duplicate. This data is logged for traceability and documentation of responsibility.
Driver's logbook	Connection of logbook module	ECO customers can now integrate the "Driver's logbook" module from the CARSYNC portal software. Data consistency is ensured through shared logins and data syncs.
Pool car booking	Connection of pool car booking module	ECO customers can now integrate the "Pool car booking" module from the CARSYNC portal software. Data consistency is ensured through shared logins and data syncs.

 

V17.2.0 (04/10/2024)

Feature	Function	Benefits
Business Partner	Store Files	Store conditions, framework contracts and other files in your business partners.
Process Management	See the completing user of a step	You can now see the users for completing the steps (for steps from now on).
Global Search Bar	Processes with Fine Notices	From now on you can see the file reference for fine notices in the respective processes.
Process Management	Mailing from processes	From now on you can easily send attachments from driver/vehicle/contract to you mailings.
Compliance	Manage driver's licenses globally	Within the "Driver's license control" menu, the new "Driver's licenses" tab enables a global view of all existing driver's license objects for your drivers.
Compliance	Vehicle event type "Seasonal events"	You can now manage seasonal event types (start in a specific month + 1 interval), e.g. to control tire change dates.
ECO APP - Vehicle event management	Register & Verify vehicle events via ECO App	Users can register & verify vehicle events via ECO App
ECO APP - Driving license control	Label Ident check in ECO App	Users can now check their driver's license labels via the ECO app and integrated NFC interface.

 

New features ECO (webinar from 03/28/2024)

 

V17.1.0 (03/21/2024)

Feature	Function	Benefits
Invoice management	Invoice duplication recognition	A complex algorithm searches for and detects duplicate invoices. Never pay invoices twice again!
Driving license control	New control mode "Label Ident"	From now on there is another driving license check method "Label-Ident", which can be registered by means of an RFID label that is stuck to the driving license and a USB stick.
Vehicle Event Management	Register vehicle events via app	Users can easily register and verify vehicle events via the CARSYNC app
Process Designer	New smart functions in process templates	Admins can define approvable steps inside process designer
Process Designer	New smart functions in process templates	Admins can define functional email addresses inside process designer
Invoice Management	Integration in to Global Search Bar	Unique file reference and filename is searchable in global search bar.
Document Extraction	Integration in to Global Search Bar	Filename is searchable in global search bar.

 

V17.0.0 (03/14/2024)

Feature	Function	Benefits
Vehicle Event Management	Manage legal vehicle inspections	Never miss vehicle events again thanks to automatic vehicle event management: - Due dates for statutory appointments such as HU/AU & UVV are calculated automatically - Registration of completed events by drivers o Fleet manager - Verification of events by fleet manager - Escalation system via e-mail reminds drivers of due events
Replacements	Start vehicle replacement process for purchased vehicles	On the vehicle detail page in the Replacements menu, it is now possible to start the vehicle replacement process for purchased vehicles. With this function, a successor vehicle is created with metadata from the existing vehicle, and data such as owner, benificiary, usingo organization, cost center, and driver assignment is already transferred, allowing you to bypass manual assignment. Additionally, the standard process for ordering the successor vehicle is also triggered. Both the successor vehicle and the vehicle replacement process can be easily accessed via the detail view of the individual replacement.

 

New features ECO (webinar from 02/29/2024)

 

V16.1.0 (02/22/2024)

Feature	Function	Benefits
Invoice Management	Unique File Reference on every Invoice Document	An extracted invoice is now provided with a unique reference by the system. This reference is reprinted on the document and is intended for clear tracking and legal protection.
Invoice Management	Attach PDF to uploaded CSV Invoices	For documentation and tracking purposes, users now have the option of attaching documents (Img, Eml, PDF, etc.) to an invoice. This is mandatory, for example, if a CSV invoice is to be included in the payment, as this is not permitted without an invoice document (PDF).
Invoice Management	Duplicate Recognition	A complex algorithm searches for and detects duplicate invoices. Never pay invoices twice again!
Process Designer	Copy function for process designs	The function for duplicating Carsync processes or custom processes enables fleet administrators to quickly adapt existing processes for their needs or modify their own processes to incorporate a new feature and save it as a new version.
Replacements	Addition of risk vehicles (purchased vehicles)	The ECO menu Lease end list now changed to Replacements to now incorporate purchased vehicles as a new tab besides the existing lease/rent list of vehicles. With this Replacements on purchased vehicles can be monitored as well.
Replacements	Start vehicle replacement process	On the vehicle detail page in the Replacements menu, it is now possible to start the vehicle replacement process. With this function, a successor vehicle is created with metadata from the existing vehicle, and data such as owner, benificiary, usingo organization, cost center, and driver assignment is already transferred, allowing you to bypass manual assignment. Additionally, the standard process for ordering the successor vehicle is also triggered. Both the successor vehicle and the vehicle replacement process can be easily accessed via the detail view of the individual replacement.

 

V16.0.0 (02/08/2024)

Feature	Function	Benefits
Core data management	Fahrzeug: Listenpreis-Berechnung	Ab sofort unterstütz Sie ECO in der Berechnung von Listenpreisen innerhalb des Fahrzeugprofils
Core data management	Fewer mandatory fields for vehicle "on order"	When creating a vehicle "In order", not all fields are initially mandatory; they only become mandatory when the vehicle is activated ("In operation" status). This enables the creation of vehicles in draft mode
Process Management	Reply to Notifications	Incoming replies to sent process conversation emails are assigned in the process and attachments are added to the process documents The user is also notified of unread messages.
Process Management	Improved display of completed process steps	Process steps are now highlighted in gray to provide a better overview of steps that have already been completed

 

V15.6.0 (01/25/2024)

Feature	Function	Benefits
Document Extraction	Format with multiple Tables	Body & Paint Format
Process Management	OWI - Improved automatic process creation	Adding information from the administrative offense and automatic completion of steps.
Process Management	Mail templates for OWI	Mail templates for reporting to authority, driver, pool vehicle manager and supervisor.
Process Management	Readable Process-Ids	Each process now has a unique process identification for use and assignment in communication purposes.
Process Management	Standard Process for Procurements	Defining the standard process for procurement - Preparatory function for the management of Replacements
Process Management	Improved due date entry	Quick input options for due dates for process steps (Today, Tomorrow, in 2 days, in 3 days, in 1 week, in 2 weeks, in 1 month).
Process Management	New Step THG-Quota	New step in CARSYNC procurement processes for the handling of the THG quota.

 

V15.5.0 (01/15/2024)

Happy new year!

Feature	Function	Benefits
Process Management	Mail templates for process designs	Assign mail templates to process designs to easily send the right mail from any process step. (Feature only for newly created processes)
Process Management	Mail templates	We added 13 mail templates to send from in process management.
Process Management	Reminder Function	If a user didnt login for 7 days and has open tasks, a mail reminder will be sent for open task.
Document Extraction	Document Extraction as a Service (Backoffice)	Document capture as a back-office service enables support activities on behalf of customers as well as the operation of document capture and invoice management entirely on behalf of the customer.
Document Extraction	Athlon PDF Format	The document extraction is now optimized to extract the special format of the company Athlon
Document Extraction	Alphabet PDF Format	The document extraction is now optimized to extract the special format of the company Alphabet
Compliance	Bugfix - Driver license control	Drivers with inactive login access don't receive any escalation notifications anymore.
General UI/UX	New tab design	From now on, all tabs in profile views have been redesigned and adapted to the new design concept

 

V15.4.0 (12/14/2023)

Feature	Function	Benefits
Invoice Management	Invoice Management as a Service (Backoffice)	Invoice entry as a back-office service enables support activities on behalf of customers as well as the operation of invoice management completely on behalf of the customer.
Invoice Management	Improved UI/UX for CSV uploads	Upgrades to the UI have made mandatory fields more visible and easier to understand.
Business Partner	Vehicle Type Specilization	Assign CAR/TRUCK/TRAILER etc. to business partners for better filtering function.
Approvals	Deletion of process files in approvals/conversationes	Documents used in approvals and conversations are not deletable anymore for keeping the integrity of those.

 

V15.3.0 (11/30/2023)

Feature	Function	Benefits
Tax information	Improvements to cash benefit / gross list price reporting	Display of the factor that is applied to the gross list price, rounding applied
Login security	Reset MFA (multi-factor authentication)	Users can now reset their already stored 2nd factor via ECO.
Process Management	Inline Editing	Edit Assignees and due date in the steps without the need to open them first.

 

V15.2.0 (11/16/2023)

Feature	Function	Benefits
Login security	MFA (multi-factor authentication)	Activate multi-factor authentication for certain user roles via CARSYNC customer support. All users with the corresponding roles are then automatically invited to create a MFA code via OTP (one-time password).
Process management	Automated creation of administrative processes	With verification of administrative offenses  in document extraction there will be automatically created process for the management of those.
Process management	Inline editing	Comments to process steps can now be easier added through inline editing so that you don't have to open the process steps modal.
Invoice Management	Generic tables for bulk upload	Now that the CSV mass upload for large suppliers such as Alphabet, Arval and DKV has been preconfigured and can be used immediately, it is now also possible to import generic CSV tables independently of the supplier. The system remembers the table headers initially mapped by the user for future uploads.
Invoice Management	More robust indicator processing for mass import	Different spellings of license plates no longer disrupt the mass import. A robust algorithm ensures error-free vehicle matching. Among other things, fuel card numbers, leasing contract numbers, the chassis number or the rental contract number are used.
Invoice Management	Download CSV and PDF files in invoice entry	From now on, invoice managers can not only download the PDF of an invoice, but also CSV files if these are used to create the invoice.
Document Extraction	Filter option for failed extractions	A new filter now allows you to quickly search for failed extractions in document capture.
Document Extraction	New document type: Expert opinion	We are introducing the innovative document extraction feature for expert reports. This feature enables users to automatically extract important information from different types of expert reports. It uses advanced text recognition and data processing technologies to efficiently identify and consolidate relevant data such as key figures, facts and conclusions.

 

V15.1.0 (11/02/2023)

Feature	Function	Benefits
Tax relevant information	Automatic creation of countervailing benefit declaration for drivers	Automatically report the countervailing benefit for company car drivers via a mail template from the ECO system.
Business Partner	Manufacturer Specilization	You can now assign vehicle manufacturers to business partners, e.g. contract workshops and dealerships can now be assigned supported manufacturers.

 

V15.0.0 (10/19/2023)

Feature	Function	Benefits
General	General improvement of ECO UI & screens
Invoice Management	Comment function for invoice items	The comment function for individual invoice items helps in particular with the validation of the items by internal processes as well as the decentralized processing by a team of invoice managers
Invoice Management	Follow-up Reminder Function for Invoices	In case the processing of an invoice is blocked by an answer from external partners, a invoice manager may set a follow-up date to organize and priorize the processing of invoices. Also working in teams will benefit from this function because the follow-up date also includes comment functionality.
Compliance	Driver APR - Online training incl. Exam	From now on you can create driver briefings for your drivers. Drivers will then be invited to an online training course including training. After successfully passing the test, a certificate is created and stored in ECO. Escalation logics as well as reminder functions have been implemented along the lines of the driver's license check.
Process Management	Attachments for outgoing mails	Mailing functionality from processes now allows attaching files from the process - During creation, new files can also be attached to the process and thus sent along with it.
Process Management	Damage details for repair processes	With the extended functionality of repair processes, damage details, damage date/time, a damage location as well as categorical damage to bodywork, tires as well as glass can now be stored.
Process Management	Mail templates for process mails	Mails from processes can now access prepared templates. Initially, templates can be generated for cost estimate requests as well as repair orders. The number of available templates will be expanded gradually.
Reporting	New columns in vehicle reportin and period reporting	- additional fields in vehicle export list: last mileage & no. of months in current year - Period reporting: improved separation of periods

 

V14.1.0 (09/21/2023)

Feature	Function	Benefits
Home	New reminder box for compliance topics
Driver creation	Multi-step creation process for drivers
Document extraction	New Document Type Cost Offer	The system can now classify and extract cost estimates. Later, this function is useful to automatically check the estimates against the final invoice.
Document extraction	Extraction of Traffic Fines	The system is now capable of classifying and extracting German traffic tickets and misdemeanors.
Process management	Improvements for assignee and due date	During process creation assignee and due date get only set for first step in process. Assignee for the next step is automatically set to completing user. The due date for the upcoming step is automatically set to today when there is no defined time frame.
Process management	Mails mit Status	Check if your mails were sent sucessfully in the menu conversations. Failed mails are marked as such.

 

V14.0.0 (09/07/2023)

Feature	Function	Benefits
Core data management	Manage your fuel cards	From now on, you can create fuel card core data and link it to vehicles. This includes management of either fuel cards from known providers or individual fuel/charging cards.
Process management	Creation of damages incl. repair process	When a repair process is created, additional metadata relating to the claim is now requested. When the process is created, a claim is automatically generated and linked to the corresponding vehicle.
Process managemen u process designer	Define automatic resubmission periods	Inside Process Designer you can define resubmission periods for each process step. This enables the automated assignment of due dates in process steps.
Document extraction	Extraction of fine notices	Electronic registration of administrative offenses. With the extraction of interesting information.
Invoice manager	New CSV mass upload format for DKV invoices	DKV invoices within CSVs can be imported now.

 

V13.2.0 (08/24/2023)

Feature	Function	Benefits
General UI/UX improvements	Filter for vehicles with no assigned driver	You can filter now for vehicles that have no assigned driver.
General UI/UX improvements	Customizable tables by enabling and disabling columns	Each user can individually decide which columns he wants to see in each table. This will be stored.
Lease return list	Current mileage value displayed	Retrieve the current vehicle's mileage inside lease return list in order to have a fast & easy overview.
Process management	Minor UI/UX improvements	We cleaned up minor UI bugs and functions to create a faster and better looking experience.
Invoice manager	Asynchronous validation for mass uploads	Upload, data processing and validation of extremely large CSV files
Document extraction	New global invoice formats available	Hessengarage and Sixt

 

V13.1.0 (08/10/2023)

Feature	Function
Process Management	See sent mails
Process Management	Organization filter with short name
Process Management	Faster overview by displaying more fields
Vehicle mileage	Improved mileage graph
General UI/UX improvements	Inline actions in all tables
General UI/UX improvements	Better filtering possibilities in table columns
User onboarding	New welcome messages

 

V13.0.0(08/01/2023)

Feature	Function	Benefits
Document extraction	Global formats	Global business partners can now be assigned invoice formats so that all users of the ECO system benefit from the fully automatic extraction of invoices from these business partners.
Process Management	Autoscroll in steps	Find your status quo in processes faster by automated scrolling to the right position.
Process Management	Send mails from ECO	Process steps now can send mails directly from ECO.
Roles & Rights	New Rolle "Manager (Read only)"	From now on, there is a role "Manager (Read-only)", which allows the user to have a read-only view of the data within and below his organizational unit.
Account management	Unique account number	Each ECO customer account is now automatically assigned a unique account number.
Home	"My open tasks" in Home screen	User now sees all assigned tasks (process steps) at a glance on the ECO Home page and can edit & complete them from there.

 

V12.0.0 (07/13/2023)

Feature	Function	Benefits
Process Management	Process Categories	Categorize your processes for an improved usability and task assignment in teams.
Process Management	New Filter "Organization"	You can now filter you open and closed process for organizations of assigend drivers and vehicles.
Process Management	Refactored Process View	More space for your comments and status update in process detail view through combined column for title and detail.
Invoicemanager	CSV Import	Performance improvement in the import process
Invoicemanager	CSV Import	We added functionality to mass importer to also validate rental contracts from csv invoices. Invoice items of the type rent are checked against the rates in known rental contracts of vehicles.

 

V11.0.0 (07/04/2023)

Feature	Function	Benefits
Process Management	New process templates	You can now use our standard process templates for creating processes in the ares of ordering vehicles, insurance management, ticket handling, fuel card handling, contract adjustment, change of residence and many more

 

V10.2.0 (06/29/2023)

Feature	Function	Benefits
General	New table component	- "Clear All" functionality for filters in all tables and column headers. - Global show/hide of filter bars in all tables now possible
Process control	"Comment when accepting of an approval request (optional)"	The previous comment function on approval requests for rejection has also been enabled for acceptance.
View rights management	No more document viewing for drivers	Effective immediately, users in the "Employee" role can no longer view vehicle, driver or contract documents.
Vehicle administration	Show mileage from fuel invoices	Effective immediately, mileage imported via the CSV invoice upload will be automatically imported into the mileage overview. Plausibility checks are also performed.
Vehicle administration	Vehicle status more visible	Icons let you easily identify the vehicle status from now on. These icons have been displayed in the global search bar, vehicle profile and vehicle list.
Driver's license control	Manual reminders in case of overdue and invalid checks	Drivers whose checks are invalid or overdue can now be reminded manually by the fleet manager.
Driver's license control	Export of control panel view	CSV export functionality now available for all views in the Driver License Control section.
App	Mileage history available in the app	New app release now also displays the history of mileage for the respective vehicle. This can also be edited.

 

V10.1.0 (06/15/2023)

Feature	Function	Benefits
Vehicle management	Record manual mileage	From now on, you can conveniently record mileage readings for your vehicles via web and app. A plausibility check is also performed.
Driver-Vehicle-Assignment	Assign pool responsible persons to vehicles	You can now also assign pool vehicles to pool managers via driver-vehicle assignment.
Driver license control	Invite drivers to driver license control	With the driver system, you can also directly invite your driver to carry out the FS check. An instruction email will be sent.
	Export functionality	Export all views in the menu area Driver's license control as CSV format for further processing.
General	New filter line in tables	From now on, the filter bar appears directly under the column labels and allows you to filter even more conveniently.
Invoice management	performance improvements	Invoice mass imports will be processed faster.
Process Management	Selective transfer of documents	Transfer your selected documents to either vehicle or driver (e.g. budget documents to driver and only the final configuration to the vehicle)
Process Management	Upload documents while initiating approvals	You can upload needed documents in the process of creating approvals.

 

V10.0.0 (06/02/2023)

Feature	Function	Benefits
New table design	Better ECO user experience thanks to our new table design	- new design - Filter function for all columns
Driving license control	Auto-Ident: New screen in web control	When a driver starts the check via the web, he now gets the option to install the app directly and then perform the check in the CARSYNC app
Driving license control	Auto-Ident: No FS class control for follow-up checks	In case of a follow-up check, the validation of the validity dates of driver's license classes has been removed
Invoice management	Global TCO tree	All customers receive a fully comprehensive TCO tree for their invoice management by default.
Invoice management	Fast links to vehicle and contracts in case of validation errors	If a validation error occurs, the user can jump directly to the relevant vehicle folder or leasing contract via a fast link.
Invoice management	Improved validation mechanism	Leasing and service rates, as well as their sum, are now included in the validation.
Document extraction	Addition of a serial number for fleet objects	Invoice items can now also contain objects that do not have a VIN, but instead have a serial number
Document extraction	New formats	Jungheinrich, Enterprise Rental, MAN
Document extraction	Automatic recognition of the correct business partner, including address and location	For business partners with different locations, these are now correctly selected in the extraction. Document extraction units sensitive extraction. The extraction can now distinguish and extract different units in the invoice item.
Document extraction	Unit-sensitive Extraction.	The extraction can now distinguish and extract different units in the invoice item.

 

V9.2.0 (05/17/2023)

Feature	Function	Benefits
Process management	Process designer for PREMIUM	Design your own process definitions so you can create single processes for vehicles and drivers.
Process management	New menu structure	Processes, approvals and process designer are under one single menu.
Driver License Control	Integration of help articles	Fleet managers and drivers can now access detailed help articles

 

V9.1.0 (05/08/2023)

Feature	Function	Benefits
Vehicle Management	Create cost center during vehicle creation	From now on, you can already create the cost center of the vehicle during the vehicle creation. If this cost center does not exist in the system yet, a new one will be created automatically, alternatively the vehicle will be added to an existing cost center.
Driver license control	Improvements in AutoIdent flow	If drivers already perform the check before the due date of the current check, but it fails, the status of the check remains on "Valid" until the due date is reached and the driver has the possibility to perform a check again.
Bugfixes	General stability improvements	We have incorporated improvements and fixed bugs in various areas of the portal.

 

V9.0.0 (04/20/2023)

Feature	Function	Benefits
Process Management	Document transfer	Transfer documents from processes to vehicles or drivers after closing processes. This way you can find documents easier in vehicles or drivers.
Approval workflow	Approvals on APP	See you approvals and accept or deny them.
Approval workflow	Keep track of approvals	Find your open, your past, created by you and all approvals in the approvals menu for a better managment of approvals.
Approval workflow	keep track of reminders in approvals	Keep track of approval reminders which are sent initially, weekly or manually to see the approval history in approvals.
Automatic update of vehicle contracts status	Contract management	From now on, contracts will be updated automatically based on various criteria. 1. if e.g. a vehicle is put out of operation, the contract status changes to "Inactive". 2. also, depending on the vehicle type, corresponding contract types are switched to active or inactive. 3. in addition, it is possible to create future contracts, which will then be set active on the date of the contract. The adjustments concern only the contract types ""Purchase, Leasing and Rent"

 

V8.0.0 (03/16/2023)

Feature	Function	Benefits
Process Management	Document transfer	Transfer documents from processes to vehicles or drivers after closing processes. This way you can find documents easier in vehicles or drivers.
Approval workflow	Approvals on APP	See you approvals and accept or deny them.
Approval workflow	Keep track of approvals	Find your open, your past, created by you and all approvals in the approvals menu for a better managment of approvals.
Approval workflow	keep track of reminders in approvals	Keep track of approval reminders which are sent initially, weekly or manually to see the approval history in approvals.
Automatic update of vehicle contracts status	Contract management	From now on, contracts will be updated automatically based on various criteria. 1. if e.g. a vehicle is put out of operation, the contract status changes to "Inactive". 2. also, depending on the vehicle type, corresponding contract types are switched to active or inactive. 3. in addition, it is possible to create future contracts, which will then be set active on the date of the contract. The adjustments concern only the contract types ""Purchase, Leasing and Rent"

 

V8.0.0 (03/16/2023)

Feature	Function	Benefits
Approval workflow	Initiate Approval workflows from processes	Initiate, track and approve sensible workflows by active users. Start approvals with an approval text, documents and an order of approvers (active Users). Approvers can approve or deny in the set order.
Contract management	Contract creation based on extracted document	From now on, leasing contracts can be created in the contract management after successful extraction. To do this, select the extracted document in the contract creation. Subsequently, metadata is filled and the corresponding document is attached.
Driver's license control	Send initial invitation for driver's license check	Fleet admins / managers can send drivers an initial notification / reminder to perform the driver's license check after it has been created in the driver's license check. This function can also be used as a reminder function.

 

V7.5.0 (02/27/2023)

Feature	Function	Benefits
Process Management	Standard sorting	Open processes are now sorted by ascending due date. processes not having a due date will appear on top for setting the due date.
Process Management	Right Click to new tab	Get to the vehicle or driver via right click to new tab to stay in der process and get additional information in a separate window.
General	Stability improvements	We are constantly improving existing ECO functions.

 

V7.4.0 (02/20/2023)

Feature	Function	Benefits
Document Management	Process documents in global documents menu	Under "My fleet" you find a submenu item called "Documents", there are tabs for vehicle, driver and process documents respectively
Driver's license control	Set individual control intervals	Now you can set further control intervals for each driver individually in addition to the standard interval of 6 months
Contract management	Contract template when creating a new contract	You want to create a new contract, but you want to take over most of the values of an existing contract? Then you can now use our "Use as template" function.

 

V7.3.0 (02/09/2023)

Feature	Function	Benefits
Vehicle management	Historization of vehicle's cost centers	The cost center of the vehicle has changed? No problem! Historize mappings between vehicles and cost centers in the vehicle profile.
	Vehicle creation based on ZB1 document	Now create your vehicle based on a previously extracted Certificate of Registration Part 1 by selecting an existing extraction during vehicle creation.
Driver administration	Historization of driver's cost centers	The driver's cost center has changed? No problem! Historize assignments between drivers and cost centers in the driver profile
	Historization of driver's car policy levels	The driver's car policy level has changed? No problem! Historize assignments between drivers and car policy levels in the driver profile
Driver license control	Control log (Event log)	- As a fleet manager, you now have even more insight into all significant events related to driver license checks, such as reminder emails sent to drivers - Supports you with the documentation obligation
General improvements	Open links in tables in new tabs/windows	In tables, you can now open linked elements directly in a new tab using the browser's right-click function.
Process Management	Create processes including assigning users	By assigning a user directly while creating a process you can save multiple additional assignments in longer processes
Process Management	Extended comment function	You can add longer comments for steps and see more of the information through the flexible comment field.

 

V7.2.0 (01/30/2023)

Feature	Funktion	Nutzen
Bug fixes	Diverse Bug fixes	system stability

 

V7.1.0 (01/25/2023)

Feature	Function	Benefits
Vehicle File	Km mileage	Km reported in fuel invoices are now graphically displayed in the vehicle file. This will become the basis for future leasing controlling and mileage monitoring. Imagine your entire fleet is optimally utilized from a leasing perspective.
Process Management	Processes in Driver-Profile and in Vehicle-Profile	You can now view existing processes and create new processes directly in the vehicle profile or driver profile under the "Processes" tab.
Process Management	Documents in Processes	Processes have been enhanced with document functionality. Upload your documents for a process under the "Documents" tab and place the documents where you need it.
Costcenters	Manage vehicle-costcenter assignments	You can now make a new assignment directly in the respective cost center under the "Assigned vehicles" tab
Leasing rates check	Leasing rates validation during invoice verification	Do the leasing rates in the contract not match the invoice? The invoice validation automatically validates the rate with the contract figures and marks discrepancies clearly visible to the user.
Fuel type check	Fuel type validation during invoice verification	Does the fuel type according to the vehicle registration document not match the fuel tanked Invoice? Invoice verification automatically validates this with the vehicle registration document and marks discrepancies clearly visible to the user.
Beneficary Orga Check	Beneficary organisation validation during invoice verification	Does the benef. organisation on the invoice not match the organisation stored in CARSYNC system? Invoice verification validates this automatically with your Orga structure and marks deviations clearly visible for the user.

 

V7.0.0 (01/18/2023)

Feature	Function	Benefits
Security/Login	Captcha functionality	From now on, sensitive access points, such as login, registration and password forgotten functions are secured by a captcha. This improves system security.
Car Policy Management	Management of assigned drivers per car policy level	Now also find appropriately assigned drivers in the car policy levels themselves.
Document Management	Automatic transfer of document name	If you now select a document via drag n drop, the name of the document is automatically filled.
Reports & Statistics	IFRS Report	Now retrieve your fleet data in IFRS format for further use.
Process Management	Global Search Bar	Find your processes in the global search bar
Mass Upload for Invoices	Invoice Management	Invoices from Arval and Alphabet can now be imported en masse in electronic form (CSV). Practical validations and automatic data enrichment save you a lot of work.
Extraction of Invoices w/o a Table Format	Document Extraction	Invoices whose items are not in a table format can now also be extracted by AI.

 

V6.2.0 (01/12/2023)

Feature	Function	Benefits
Process Management	Additional fields	new field for assigning users for better organization of multiple processes

 

V6.1.0 (01/05/2023)

Feature	Function	Benefits
Vehicle Contract Management	Management of insurance contracts in vehicles	New contract type "insurance contract". Every contract can be assigned to a vehicle.
Vehicle Management	Additional fields	New field "vehicle tax rate" in vehicle management
Document Management	Driver's documents in global documents menu	Under "My fleet" you can now find a submenu item called "Documents", there are tabs for vehicle and driver documents respectively
Appointments	Verification of completed appointments	Verify past appointments and archive them - With this you can prioritize just on upcoming and unverified appointments

 

V6.0.0 (12/30/2022)

Feature	Function	Benefits
Corporate Car Policy	Manage car policy levels and their assignments to drivers	Create Car Policy Levels as a Fleet Admin under the "Settings" section. Each car policy level contains different vehicle parameters, currencies and countries for which they are relevant.
		Assign the centrally created car policy levels to drivers.
Cost centers	Management of cost centers and their assignments to vehicles & drivers	Create cost centers as fleet admin under the "Settings" section.
		Assign cost centers to both vehicles and drivers in their respective profile views.
Vehicle Management 2.0	Additional fields in vehicles & international context	New fields in Vehicle Profile allow even more detailed creation of vehicles. Currencies are also supported.
		Vehicle documents: An extended selection of vehicle documents now enables even more granular typing of documents.
Driver management 2.0	Manage more details in drivers	New fields in Driver Profile as well as in Driver-Vehicle Assignment allow for an even more detailed creation of drivers.
		Driver license control: Activate faster & easier driver license control directly during driver creation.
		Driver Documents: Attach driver-related documents directly in the driver profile.
Collective Invoice	Import your collective invoice and fuel invoices via CSV	Import complete monthly invoices via CSV.
		Import document header is automatically recognised or can be trained for future imports.
		Validation of invoice items (vehicle, fuel type, leasing rate, beneficary organisation).
		Automatic document recognition of Arval and Alphabet collective invoices in CSV format
Document Extraction	Extraction Improvements	Extraction of: Net, Tax and Gross of the total account.
		Detection and extraction of non-table structures
Appointments	Maps integration on the web during booking process	Display your own workshops and the CARSYNC partner network on the map
Process Management	Manage multi-step processes	Benefit from CARSYNC standard processes
		Easily start your own process chains and keep track of the steps with deadlines

 

V5.0.0 (11/18/2022)

New ECO Web features

• Compliance
  • Manual driver's license check - Record manually checked licenses with our new license control feature and meet the requirements for owner's liability.
  • Automatic driver's license check via Auto-Ident - Let your drivers check their licenses on their own via our integrated app/webcam solution
  • Escalation management driver license control - reminder function for drivers
• Vehicle contracts - Create vehicle contracts in the global menu item
• Vehicle documents - Upload of vehicle documents in the global menu item
• Vehicle management - Assignment of drivers to vehicles can now also be managed in the vehicle profile

New features ECO App

• Manual driver's license check - View for drivers about the current status of their license control
• Automatic driver's license check via Auto-Ident - Execution of driver's license check via integrated Auto-Ident solution

V4.0.0 (11/08/2022)

New ECO Web features

• Vehicle document list - list of all vehicle documents now visible in global menu item

• Invoice extraction - performance improvements

• Appointment booking - recording of mileage during appointment booking

• Lease expiry list - New dashboards

• Business partner management - management of services of workshops

• Global search bar - integration of appointments

V3.0.0 (09/22/2022)

New ECO Web features

• Vehicle contracts - Global overview of all vehicle contracts of my fleet
• Document extraction -
  • Revised workflow and many simplifications when capturing new invoices
  • The AI process for digitizing documents has been improved and now delivers faster and more accurate results
  • Administrators can now view and process all documents from their own company.
• Driver's license management - management of driver's licenses (metadata & file attachment) within driver's profile
• Business partners -
  • Creation of multiple contact persons per business partner
  • Inactive business partners can be marked as such and thus no longer suggested when booking an appointment
  • Better differentiation and filtering of CARSYNC partner network and own business partners
• Dashboards - Now also available in English language

V2.2.0 (08/24/2022)

New ECO Web features

• Driver license management - Manage you driver's licenses within driver's profile

V2.1.0 (08/11/2022)

New ECO Web features

• New vehicle contract types - in addition to leasing contracts, further contract types can now be managed within vehicles:
  • Lease contracts
  • Purchase contracts
• Performance improvements in document extraction process
• Manage your manual appointments in web

V2.0.0 (07/26/2022)

With endless drive and incredible speed, our team is happy to present to you V2 of CARSYNC Eco Smart with new features and improved performance.

 

New ECO Web features

• Invoice capture - AI-based invoice capture and digitization
• Invoice management light - accept or reject digitized invoices
• Assign invoice items - Link invoice items to the associated vehicles and cost centers
• TCO Dashboards - Clear overview of costs
• ZB1 capture quality improved
• Global Searchbar - Global search for the ECO Portal - Find what you are looking for quickly
• ECO Home Dashboard - Everything necessary at a glance: Fleet, costs & appointments
• Workshop appointments - Arrange and manage your appointments conveniently via our appointment booking (body damage, tires, glass, waxing)
• Direct integration with ATU - You or your drivers can book available appointments directly in the calendar of any ATU workshop without having to make a phone call
• 15%-50% partner advantage - Benefit from our framework contracts and save at all our partner workshops including ATU, Junited, Vergölst and many more
• Carsync Partner Network - Get access to our ever-growing network of workshops and their technical integrations
• Roles and rights - improved roles and rights system

 

New functions ECO App

• Conveniently arrange and manage your appointments via our appointment booking (body damage, tires, glass, waxing)
• Get directions to agreed workshop appointments
• Save your agreed workshop appointment in your personal calendar

 

V1.0.0 (04/01/2022)

We proudly present our first release of the new CARSYNC ECO platform!

 

New ECO Web features

• Onboarding of fleet data via Excel templates 
• Organization management - Easy creation and maintenance of the organizational hierarchy
• Vehicle management - easy creation and maintenance of all vehicles
• Lease contract management - manual creation of leasing contracts in each vehicle
• Vehicles documents - Upload and attach any vehicle related documents

• Driver management - Easy creation and maintenance of all drivers and their relations to vehicles

• Business partner management - easy creation and maintenance of all fleet-related business partners

• Document extraction - simply upload registration certificate part 1 in the vehicle; meta information is then automatically transferred to the vehicle

• Reports - first master data dashboards for vehicles, drivers, business partners and leasing contracts

• Lease expiration list - list all vehicles with upcoming lease expiration within the next 9 months

• User management - Invite more colleagues & drivers to your fleet and give them access to CARSYNC ECO

• Roles & Rights - Besides Fleet Admin role, you can assign two different roles to your users

• Profile management - Manage your personal information and change their password

 

New ECO App features

Besides the CARSYNC ECO portal, our new CARSYNC app is now live!

Download link Apple AppStore

Download link Google Playstore

• Vehicles - Listing of all vehicles as well as the vehicles personally assigned to the user
• Appointments - Manual management of workshop appointments for bodywork and paint, glass and tires
• Profile - View personal user or driver profile information